Continuum of Care Member Portal

Guilford County (NC-504) Continuum of Care Forms

• The Conflict of Interest Disclosure Policy. The NC-504 Guilford County CoC Governance Charter requires the Acknowledgment and Disclosure Statement to be submitted annually by each agency participating in the CoC. A hard copy of this form is available and should be sent to infoCoC@guilfordcountync.gov.
• Guilford County CoC Agency Monthly Training Record
• Guilford County CoC Committee Report Form (To be utilized by all CoC Committee Chairs.)
• Guilford County CoC Annual Membership Form. This form should be submitted by all CoC member agencies/individuals before July 1 of each year.

Guilford County Coordinate Entry

• Coordinated Entry Confidentiality Form: A signed copy of this form is required for participation in Coordinated Entry Case Conferencing (Coordinated Assessment Workgroup) meetings.
• Verification of Homelessness Letter (sample)
• Homelessness Timeline (sample)
• Spanish Apps and Resources: This information was provided during the NC Balance of State CoC Racial Equity Dialogue (April 2023).

Client File Forms

• NC-504 Client File Checklist
• ESG Client File Documents and Forms: The North Carolina ESG Office has provided the forms needed for all of their funded programs. Please continue to check the ESG website, as the forms are regularly updated and/or changed. The NC ESG Office has indicated that these forms may be used for non-ESG programs as well.
• Guilford CoC Universal Referral Form
• Guilford County Certification of Disability Form (2022)
• NC-504 Release of Information
• Guilford County CoC HUD-Funded Programs Client File Forms Training (PowerPoint)
  • "How to Organize a File" (provided by Salvation Army of Greensboro)

HMIS Documents

• HMIS: This link provides access to the log-in page for the HMIS database.
• NC HMIS Agency Privacy and Confidentiality Policy: The NC HMIS Agency Privacy & Confidentiality Policy should be posted in a manner consistent with the posting requirements that are found in the NC HMIS Operating Policies and Procedures (page 28). The policy is also required to be in each agency's HMIS binder, which is checked annually.
• NC HMIS Operating Policies and Procedures (2022)
• NC HMIS Privacy Overview
• NC HMIS Securing Basic Identifying Information
• HMIS Data Standards (Fiscal Year 2024, released 5/5/2023)
• NC 504-HMIS Policies and Procedure (8/8/2024)

ESG Documents, Recordings, and Forms

Guides

• 2023 ESG Desk Guide
• ESG Monitoring Guide (2021)

Trainings

• ESG Compliance Reminders (webinar)
• ESG Client File Webinar for Housing Stabilization Activities (PowerPoint | Sample) (2023)
• Lead-Based Paint Webinar - Information provided by the NC ESG Office.
  • PowerPoint
  • Recording
  • Visual Assessor Training (HUD)
• Timesheets and Requisitions
  • NC ESG Requisition Workbook (2023)
  • NC ESG Client Log Workbook (2023)
  • NC ESG Timesheet Workbook (2023)

HUD Information and Resources

• HUD Housing Handbooks
• Domestic Violence & Homelessness
• Violence Against Women Act (VAWA)
• Operation Allies Welcome: A general overview providing information about HUD programs and resources, specifying any citizenship eligibility criteria. This information was provided during the NC Balance of State CoC Racial Equity Dialogue (April 2023).

Fair Housing

• Fair Housing Department - Greensboro
• Fair Housing Department - High Point
• HUD Fair Housing Planning Toolkit (April 2023)
• HUD Language Access Plan (2021 - 2026)
• Fair Housing for People with a Criminal Record Digital Toolkit
• 2023 CoC Tenant Education Training - If you need to speak with Allen Hunt directly, please email Allen.Hunt@greensboro-nc.gov.
  • Training Recording
  • Legal Aid of North Carolina Tenants Rights Website
  • Reasonable Accommodations and Modifications (HUD Guidance)
  • North Carolina Landlord-Tenant Law (NCGS Chapter 42)
  • North Carolina Justice Center
  • Disability Rights North Carolina
  • NC DOJ Landlord Tenant Booklet (2018)
  • NC Fair Housing Act (NCGS Chapter 41A)

Case Manager Resources

Housing Repairs 

Resources shared by the UNCG Center for Housing & Community Studies

General/Urgent Repairs:

• High Point Urgent Home Repair Program
• Greensboro Community Housing Solutions - Home Repair Program
• Weatherization Issues: For clients with weatherization issues (lack of insulation, broken doors or windows, HVAC issues, problems that normally cause high utility bills), Piedmont Triad Regional Council (PTRC) may be able to assist.
• Assistance for the Elderly: Piedmont Triad Regional Council (PTRC) has a home repair program for people that are 62 years old and older.
• Community Housing Solutions also has a program called Aging Gracefully for the elderly with mobility issues. This program can assist with things like: installing grab bars, installing ramps, and/or widening doorways to accommodate wheelchairs.

Food Resources

Resources shared by the NC ESG Office

• NCDHHS Food and Nutrition resources
• WIC Program (for households with children under five and pregnant/breastfeeding women) WIC Referral
• Visit www.nc211.org or dial 211 to be connected to community food resources.
• Other Local Resources
• Homecoming: Life After Incarceration: Homecoming is a multimedia project that is designed to highlight the challenges and struggles people experience as they try to re-enter society.
• CoC Tenant Education Training - If you need to speak with Allen Hunt directly, please email: Allen.Hunt@greensboro-nc.gov.
• Legal Aid of North Carolina Tenants Rights Website

CoC Training Presentations and Recordings

2024

• Senior Resources of Guilford: Training Recording
• Grants 101 Workshop:
  • Workshop Recording
    • PowerPoint
• LGBTQ+ 101: Training Recording
• Veteran's Services: Training Recording
• Eviction Mediation: Training Recording
• Guilford County Family Justice Center: Training Recording
• SOAR/SSI/SSDI Process :Training Recording
• Guilford County Reentry Council: Training Recording
• Family Services of the Piedmont (VAWA): Training Recording
• DHHS Aging and Adult Services and Child Welfare:
  • Training Recording
  • PowerPoint

2023

• Adult Medicaid: Training PowerPoint
• CoC Tenant Education Training - If you need to speak with Allen Hunt directly, please email: Allen.Hunt@greensboro-nc.gov.
  • Legal Aid of North Carolina Tenants Rights Website
  • Reasonable Accommodations & Modifications (HUD Guidance)
  • North Carolina Landlord-Tenant Law (NCGS Chapter 42)
  • North Carolina Justice Center
  • Disability Rights North Carolina
  • NC DOJ Landlord Tenant Booklet (2018)
  • NC Fair Housing Act (NCGS Chapter 41A)

Domestic Violence/Violence Against Women Act

• ESG VAWA Webinar (2023) (PowerPoint)
• CoC VAWA Training (June 2023)
• The Violence Against Women Act Reauthorization Act of 2022 (Overview of Applicability to HUD Programs)
• HUD's Violence Against Women Act (VAWA) website
• Guilford County (NC-504) CoC's Violence Against Women Act Policy & Emergency Transfer Plan (updated September 2022)
• Family Service of the Piedmont 24/7 Crisis Line: 336-273-7273 - Assistance is available in multiple languages.

Infectious Diseases/COVID-19 Resources

• HUD's Infectious Disease Toolkit for CoCs
• COVID-19
  • NC DHHS website
  • Vaccine, Booster, and Testing Sites
  • CDC Guidance for Shelters: Please note the following guidance in particular: In general sleeping areas (for those who are not experiencing respiratory symptoms), try to make sure client’s faces are at least 6 feet apart. Align mats/beds so clients sleep head-to-toe.

Diversity/Equity Training and Resources

• NAEH Webinar: Race, Equity, and Inclusion: CoCs are incentivized to assess their systems and programs for racial disparities, to develop strategies to address equity, and to work to improve housing outcomes for people identifying as LGBTQ+. During this webinar, experts in the field discuss why equity and inclusion are important to ending homelessness and provide strategies and tools that emphasize Fair Housing and align with some of the priorities in the 2022 NOFO.
• The Partnership Project and Racial Equity Institute Trainings: The Partnership Project is working with the Racial Equity Institute to provide a series of trainings in Greensboro.
• Ally Training and/or SafeZone Training: For additional information about training opportunities and costs, please contact Dr. Dara Nix-Stevenson at Guilford Green Foundation and LGBTQ Center at: Dara.Nix-Stevenson@ggfnc.org
• Free Diversity, Equity, and Inclusion Courses