Bur-Mil Clubhouse Rentals

Bur-Mil Clubhouse Offers Rental Space For:

• Meetings
• Weddings
• Birthdays 
• Church Banquets
• Workshops 
• Receptions
• Baby Showers
• Luncheons
• Seminars 
• Anniversaries
• Family Reunions
• Holiday Parties
• Company Picnics
• Bridal Showers
• Class Reunions
• Retirement Dinners

Renting Process

• Call the Clubhouse Line at (336) 641-2016 to check availability 
• Schedule an appointment Monday-Friday, 8 a.m. to 4:30 p.m., to tour the space(s) and get information
• Dates are not held without a contract 
• Rentals are first come, first served, and booked within the calendar year
• When you are ready to secure a reservation, we will collect more information, then email a lease agreement via Simpligov (electronically) 
•  You will have five days to review, sign and pay the nonrefundable deposit: $200
• Renters can call in with a credit card or mail a check made payable to Guilford County Parks 
• Checks are not accepted within 30 days of the event date 
• We will email confirmation and a receipt. Details will be confirmed, including guest count, event times, room layout, and welcome sign (within three to four weeks prior to event date) 
• Full Balance is due 30 days prior to the event date

Cancellations

A 90-day written notice of cancellation is required (form to be submitted on Guilford County Parks.com) for all events, in order to receive a refund, minus the $200 deposit. The $200 deposit is never returned if you cancel. No refunds are given if you cancel with less notice than above.

Cost Estimate and Final Payment

There are three standard fees associated with all event rentals:1. Room rental fee 2. Clean-up/set-up fee, 3. Event host fee. Additional fees may include: bar service fees & AV fees. The rental lease agreement is a cost estimate based on the information you provide us at the time of the reservation. You must pay the balance due 30 days before the event date.

Decorations

You may not attach decorations to the walls, floors, or ceilings—no command strips, tacks, or tape of any kind are allowed. Glitter, confetti, sparklers, fireworks, and canned string are not permitted. Bubbles and birdseed are allowed outside only. No fog machines are allowed. Open flames, including all candles, are not permitted, except Sternos under buffet dishes. Our rental includes furniture and kitchen use. The renter must bring all decorations, linens, cutlery, plates, cups, napkins, serving utensils, food, alcohol, and buffet dishes. Remove all decorations, food, and catering equipment before you leave.

Room Preparation

Tables and chairs inside the Clubhouse are included & set-up by our staff before your event based on a layout agreed upon in advance. You are responsible for renting chairs for the Terrace. Bur-Mil has 60” round tables that seat 6-8, 48” round tables that seat 4-6, 8’ & 6’rectangular tables, high-top cocktail tables, sq. card tables, and skinny conference tables. Our chairs are gray upholstered stack chairs. You can arrive as early as 8 a.m. to set up. All events must end by 11 pm. We allow an hour for cleanup after every event.

Liability 

You cannot have more people in the room(s) than fire capacities allow. You must provide your final guest count a week before your event. Any damage to the Clubhouse caused by you or your guests will be invoiced to you after the event. Bur-Mil is not responsible for any personal property, food, or equipment brought to or left at the Clubhouse. You may not take any Bur-Mil furniture outside.

Parking

No parking in front of the clubhouse (other than load-in/load-out and drop-off). Parking is located at the golf area.

Bar Service

If a renter wants alcohol served, Bur-Mil MUST provide the licensed bartender for $30/hr. You will be billed for bar staff to arrive one hour before your service time to set up and leave half an hour after your service ends for cleanup. No cash bars. No outside bartenders. The renter is responsible for providing all alcohol, cups, napkins & supplies for the bar. An additional flat bar fee of $200 includes: Ice, a rolling bar unit, all ABC permits, bar setup & cleanup. If you are serving liquor and have more than 85 guests or If you have more than 100 people, 2 bartenders will be required. Bar fee plus bartender fee total as follows: 

Room Dimensions

Room Capacities

Room Fees

All events must end by 11 p.m., and out by 12 a.m.

Wedding Package

• Monday through Sunday
• $1,900
• 8 a.m. to 12 p.m. Events must end at 11 p.m.

All weddings of 75-200 people include the Banquet and Triple Crown, Oak, and Lake rooms; the Training Room for dressing (if available); and the large terrace for the ceremony, if desired. You can add the Guilford room for an additional dressing room (if available) for $100. Includes a clean-up fee, host fee, kitchen use, easels, audiovisual equipment (TVs, PA system, microphones), free Wi-Fi, and all tables and chairs set up. Also includes the weekday before, if available, 8 a.m. to 5 p.m. for setup, drop-offs, and rehearsal ONLY. Does not include tablecloths, outdoor chairs, decorations, food, alcohol, or a bartender.

To use the large Terrace, you must rent both the Banquet & Lake Rooms 

To use the small Terrace, you must rent both the Cedar Room and the Porch. 

Porch-only rentals are 8 a.m. to 8 p.m. only. No Heat or A.C. (ceiling fans only). Includes five large picnic tables and 12 rocking chairs. Porch furniture cannot be moved. No access to the inside clubhouse except for public bathrooms ($165).

Other Charges (Setup and Cleanup Fee)

Renters may bring in any food or have a caterer or restaurant drop off food for the event. If the caterer will be coming onto the property to set up and/or serve food throughout the duration of your event, you will be subject to a 10% food & beverage fee. The caterer will also be required to complete the Guilford County vendor agreement. Our event kitchen consists of a large refrigerator, ice machine & microwave. Keep in mind there are no ovens in the kitchen, only warming trays. If you use the kitchen, you must leave it as clean as you found it. This includes cleaning the warming oven trays. You are responsible for clearing all trash from your tables and placing it in the trash cans we provide. Remove all food and catering equipment before you leave. The Event Host will pull the trash bags and get them to the dumpster. Trash cans and liners are provided. There is a clean-up fee based on your guest count:

Event Host Fees

Event Hosts are scheduled to work based on when you/your vendors need access to the building. The venue will not open before the “Renter Enter” time on your addendum. Bur-Mil requires an Event Host after 5:00 p.m. on weekdays and all hours of rental on weekends. This fee is $15 per hour. This staff member will come on duty whenever the first person related to your event needs access to the building (i.e. you to decorate, your caterer, band or DJ, florist, cake maker, etc.) You will be billed for the host to arrive one hour before your requested arrival and leave half an hour after your departure so they can open/prepare & secure/close the building. The Host will be in the building and available throughout your event & remain until all guests have left.

Equipment Rental Rates (optional): 

• LCD Projector with Screen /TV $25 per use per day 
• PA System with microphone $50 per use per day 
• Podium with built-in speaker and microphone $50 per use per day

Tablecloth Linens

The venue does not provide linens. Renters may bring their own linens, chair covers, etc., or rent from any local vendor.

Linen Sizes 

• 60” Round= 120” (floor-length) or 90” (lap) 
• 48” Round=108”(floor-length) 
• 6’ Banquet= 90”x132”(floor-lenth) or 54”x132” (lap) 
• 8’ Banquet=90”x156”(floor-length), or 54”x120”(lap) 
• Cocktail (“high-top”)=108” Picnic Tables=54”x120”